Vendor Spaces

Vendor Lots Info

Equrina Fields Ranch Premium Vendor Arena - Current As of 9/9/2023

PLEASE NOTE: Most auctions will show a "Bid Now" button, if you click it, it will take you to the listing details page.  Most listings also have a "Buy It Now" button, very, very similar to "e-Bay style" listings.  Using the "Buy It Now" button will guarantee you the space and we'll upload your images to it and add you to the confirmed vendors section to help you promote your brand within a few days of conformation of your booking.

Premium Vendor lots are those lots that are pictured in the green areas and surround our central focus of the vent, the large covered horse arena with the 45 foot vaulted ambient covering providing great shade with an equal amount of soft lighting.  Each of these spots are at least 40' x 80' mostly but each listing is clearly defined with its size.  Additionally each space includes power at no extra charge as well as refuse removal 3 times per day, just after breakfast, lunch, and dinner service, and 1 final time at 9pm before quite hours.

Booking of these lots is not guaranteed as we are trying to make sure we have a good variety of food vendors.  Premium Vendor spaces are for the most part are restricted to food vendors only.  Rare exceptions maybe made for anything having to do with telescopes or a picture booth, or funnel cake vendors.

Standard Vendor lots are those that are pictured in the yellow areas of the map and sit just to the south of the Premium Vendor Space

Several items are required to fully secure for all vendor spaces at our event.  Texas taxes its sales tax collections extremely seriously.  As such, a valid Texas Sales Tax Permit will be required along with a copy of each of the following documents,

  • Government Issued Photo Identification (Drivers License or Identification Card)
  • US Federal EIN official form
  • DBA, Limited Liability, For Profit Corporation, or Non-Profit filing with your states filing agency
  • Valid Texas State Sales Tax Permit
  • Photo Examples of what you plan to sell as well as you selling at other events

We have five other private location that will boast our Academics only locations and our Ultra Exclusive VIP locations.  Several of these lots will have vendor spaces within them.  Due to the uniqueness of these lots, they will be restricted to food vendors only who can operate multiple food trucks across multiple lots.  Vetting is required to be able to quality and these spaces are by invite only.  How will you know if you qualified?  You'll be directly contacted and asked if your interested.  Each extra lot you pick up will carry a flat rate add on fee of $500 and will be invoiced and billed separately on Feb. 1st, 2024 and payments needs to be remitted by Feb. 29th, 2024.

10% of profits of all sales will be donated to the Hyper Fusion #FuseTheCommunity initiative to support their annual Burnet ISD Technology Scholarship Program as well as solving the lack of GOOD and REASONABLY priced internet all over Central Texas.  Hyper Fusion is the company providing all of our fiber, wifi, and fixed point wireless internet services for our event.

Additionally, the early bird tickets are only 2 lots available currently.  We have a total of 150 academic only spaces and the auctions are for multiple spaces and will go to auction on the dates started.  However, all our academic only lots we are setting a buy it now price to secure your space for the buy it now price.

Due to the extreme rarity of this event we have elected to set a portion of our bookings with eBay style auctions.  These auctions have no reserve and also have a "Buy It Now" button to secure that space with a flat rate immediate check out.  Using the "Buy it now" button guarantees the space is yours.  If the listing has received at least one bid, you must enter your bid, and highest bidder will win the space.  All auctions will close on Leap Day, Feb. 29th, 2024.

Absolutely no refunds for vendor spaces will be given.  A big part of the draw is our creative selection of vendors so its extremely important our vendors do not cancel on us.  In order to become a vendor for the 2024 Eclipse event we will be vetting each vendor directly thru direct voice, text, and email communication as well as conducting background checks on quality of their wares or food and other events they have attended.  We have an extremely firm NO REFUNDS policy on any "Vendor Spot Early Bird Specials" as these are time sensitive listings.  Chargebacks for claims of fraud or product not delivered will in no way be honored.

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Copyright © 2023 by Happy Times Events, Ltd Co

Vendors will have the opportunity to setup for the weekend that will host out of town guest to experience the total eclipse in Burnet county.

As the guests arrive thought out the weekend awaiting the Monday afternoon eclipse we are scheduling a multitude of activities to keep everyone busy and entertained. Aside from having vendor booths for shopping and eating we will also have:
• Science Expo Tent with Space Documentaries
• Triotech XD Dark Ride Interactive Theater
• Kids Bounce Houses
• Astronomy seminar
• Midway carnival

What you can expect:
• Every vendor will have enough space for their RV/ travel trailer along with space to setup their vendor booths for an additional $97 fee for the entire event.
• Vendor will need to check-in between Monday, April 1 and Thurs April 4th.
• Vendors will be allowed to setup their own booth hours for the weekend anytime after they check in.
• All vendors will be listed on the happy times events website and will have an opportunity to take pre-order sales.
• Free onsite wi-fi service for linking up
• Several security officers will be on-site both day and night 24/7 for the entire event.

We anticipated the weekend attendance to be between 3000 - 4000.

Submit your application before 08/31 to take advantage of the early bird pricing
• 30x15 - Standard Lot, no power (can use own generators or rent one from Happy Times Events) Early Bird Price $547
• 50x30 – Premium Lot with power - Early Bird Lots have been sold out, but we still have 24 lots @ 1447

Please contact us with any questions: info@happytimesvents.com

 

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Opens for Sale On:  ON SALE NOW!!!
Early Bird Special Sale Ends On: August 31, 2023

Event dates are from April 5th - April 9th, 2024.  Except the park and view tickets are for the day of the Eclipse only.   All Early Bird Spaces are standard spaces only.  If you book one now, you'll get your choice of spots when we release the property maps as well as your choice of space.  We are allowing choice in order of purchase.  So, first order in gets first pick, last order in gets last pick.  Fairly simple.  Listed below are the lot types and available Early Bird space/lot launch quantities.  The quantity left for Early Bird specials will be listed on the booking page using the link below.

Academic Only Package: Starting at $1997 | MORE INFO
Premium RV Lots: NOT OPEN FOR SALE YET
Standard RV Lots:
25 @ $447 per lot
Standard Popup-Camper Lots: 50 @ $347 per lot
Standard Tent & Vehicle Lots: 50 @ $247 per lot
Park & View Only Lots: 100 @ $97 per lot
Local residents (ie, Burnet County Residents) contact support for a hefty discount

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This window is scrollable and we have several locations with availability.

Primary Location: Equrina Fields Ranch
Address:  9871 N U.S. Hwy 281, Burnet, TX 78611
Time In Totality: Approximately 4mins, 5secs

Available for Other Events: Yes
Special Notes:  Day pass and park-and-view ticket holders will be allowed in at this location.  This location holds a 25 acre midway space, 5 bounce houses, and a HVAC controlled Science Expo tent.
Lot/Space Types: Premium RV Spaces (includes water, power, sewer, and fiber fed wifi), Standard RV Spaces (no hookups), Standard Travel Trailer/Popup Camper Spaces, Tent/Vehicle Only Spaces, Premium Food Vendor Spaces (w/power and refuse removal), Standard Vendor Spaces (no power 30'x20' spaces ).

Secondary Location: Pope Ranch
Address: TBA
Time In Totality: Approximately 4mins, 22secs

Available for Other Events: No
Special Notes: A free shuttle will be provided from this location to our Primary Location so folks in with spaces in this location can enjoy all our activities easily.
Lot/Space Types:  30 Academic VIP Spaces, 20 Premium RV Spaces, and 10 Food Vendor Spaces.  All spaces include power, water, and fiber fed wifi OR hardline internet, no sewage services for RV's will be provided.


Secondary Location:
Shackleford Exclusive VIP Location
Address: TBA
Time In Totality: Approximately 3mins, 40secs

Available for Other Events: No
Special Notes: A free shuttle will be provided from this location to our Primary Location so folks in with spaces in this location can enjoy all our activities easily.
Lot/Space Types:  45 Exclusive VIP Spaces and 5 Standard Food Vendor Spaces.  All spaces are primitive parking space only and no power, water, sewer or internet will be provided.


Secondary Location:
Christiansen Ranchette
Address: TBA
Time In Totality: Approximately 4mins, 12secs

Available for Other Events: No
Special Notes: A free shuttle will be provided from this location to our Primary Location so folks in with spaces in this location can enjoy all our activities easily.
Lot/Space Types:  25 Academic VIP Spaces.  All spaces include power, water, and fiber fed wifi OR hardline internet, no sewage services for RV's will be provided.

 


Opens for Sale On:
  ON SALE NOW!!!
Early Bird Special Sale Ends On: August 31, 2023

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Midway Information Coming Soon!

Opens for Sale On:  ON SALE NOW!!!
Early Bird Special Sale Ends On: August 31, 2023

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